Privacy Policy

1. Introduction

This Privacy Policy explains how BookMOTGarage collects, uses and protects personal information when you use our website, mobile applications and related services.

BookMOTGarage is operated by DelaxNet Ltd, a company registered in England and Wales (Company No. 10378112). DelaxNet Ltd is the controller for the platform-account and marketplace information described here. An independent garage may also be a separate controller for records it needs to provide your chosen service.

2. Information We Collect

Depending on how you use our platform, we may collect:

• Name
• Email address
• Telephone number
• Vehicle registration details
• Vehicle Passport mileage, maintenance, service, repair, reminder and structured Wallet details you choose to record
• Booking information
• Garage responses, inspection information and completed-work records connected with your booking
• Account information
• IP address
• Browser, sign-in, device and mobile push-registration information

We only collect information that is necessary to operate our services and improve user experience.

3. How We Use Information

We use information to:

• Process bookings and enquiries
• Connect drivers with garages
• Provide customer support
• Send booking confirmations and updates
• Improve website functionality
• Monitor platform performance
• Secure accounts, investigate faults and prevent misuse
• Provide the private Vehicle Passport and reminders you request
• Comply with legal obligations

Depending on the activity, we process information to perform our contract with you, comply with legal obligations, pursue legitimate interests such as platform security and service improvement, or where you have given consent. You can withdraw consent for the relevant activity, but this does not affect processing already carried out lawfully.

4. Sources and Vehicle Passport

Information can come from you, your selected garage, existing booking records and official vehicle-data providers. Vehicle Passport labels identify whether a record is official, garage-confirmed, added by you or estimated by the platform. Official DVLA vehicle status is requested when you open the vehicle shelf or Passport. DVSA MOT history is requested when you open the Passport or MOT history. The response may be held in an expiring process cache for up to 24 hours; full official MOT tests and defects are not saved as permanent Passport records. A temporary DVLA lookup used while adding a vehicle expires within an hour and is removed after it is used or by the scheduled cleanup. Driver-entered, garage-supplied, cached and estimated information may be incomplete, delayed or inaccurate and must not be treated as proof that a vehicle is safe, roadworthy, legally compliant or suitable to drive.

The structured Vehicle Wallet and optional document uploads are private to your verified account and are not shared with garages. Do not upload a V5C or another person's owner or keeper details. Do not add another person's emergency-contact information unless they have agreed.

5. Sharing Information

We do not sell your personal information.

We may share information with:

• The garage selected by you for a booking
• Technology and hosting providers
• Payment providers (if applicable)
• Legal authorities where required by law

We limit sharing to what is reasonably necessary for the stated purpose. Private Vehicle Wallet information is not made available to garages through BookMOTGarage.

6. Data Security

We take reasonable technical and organisational measures to protect personal information from unauthorised access, loss, misuse or disclosure.

No online service can guarantee absolute security or uninterrupted availability. If you believe your account or information has been compromised, contact us promptly and do not include passwords, payment-card details or unnecessary sensitive information in your message.

Protection against automated abuse

We use Google reCAPTCHA to protect forms and vehicle lookups from bots, fraud and misuse. It may process your IP address, browser and device information, and interactions with the page to help distinguish genuine visitors from automated requests.

DelaxNet Ltd is the controller for this processing. Google processes reCAPTCHA information on our behalf to provide and maintain this security protection. We use it for our legitimate interests in protecting our services and users against fraud and abuse.

reCAPTCHA uses a security cookie called _GRECAPTCHA for its risk analysis. You can contact us using the details below about this processing or to exercise your data rights.

Measuring use of the MOT checker

When measurement is enabled and you have accepted analytics cookies, we count visits, completed checks and later garage searches, booking creation, account creation and MOT reminder activations. A cookie lasting up to 30 minutes marks that the browser visited the checker. It contains the same fixed value for every visitor, not a unique identifier.

These aggregate counters contain only the type of action. They do not contain your registration, MOT result, postcode, account or booking identifier. The checker does not load third-party analytics or session-recording scripts. Refusing analytics cookies does not prevent you from using the checker, and you can change your cookie preferences.

7. Data Retention

Retention depends on why the information is held, legal and tax obligations, fraud and security needs, limitation periods, dispute handling and whether the information forms part of a garage's booking, inspection, payment or transaction record. We periodically review whether information remains necessary.

A saved Passport keeps your registration, the vehicle details you confirmed, your authority declaration, your own entries and applicable BookMOTGarage booking or garage-confirmed history while the Passport is active. Temporary official lookups expire as described above. Archiving a vehicle hides it from active use but retains its private Passport; removing a Passport or closing the account is a separate deletion action.

Deleting your account removes your login and driver-owned Passport, Wallet, reminder, preference, sign-in and device-token data from the active platform workflow. Garage booking, payment, inspection and transaction records may be retained where a garage or DelaxNet Ltd still has a lawful reason, including legal obligations or the establishment, exercise or defence of legal claims. Backup copies are handled through the applicable backup lifecycle and must not be silently restored as active account data after an accepted deletion request.

8. Your Rights

Under UK data protection laws, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Object to certain processing activities
• Request restriction of processing
• Request a copy of your personal data
• Withdraw consent where processing relies on consent

These rights are not absolute and depend on the processing and applicable law. We normally respond without undue delay and within one month after receiving the request and any information reasonably needed to verify identity. You can review and correct profile details in your account, delete eligible driver-owned records within Vehicle Passport, or use the account-deletion control. Other requests can be made using the contact details below. You may also complain to the UK Information Commissioner's Office at ico.org.uk.

9. Cookies

BookMOTGarage uses cookies and similar technologies to improve website functionality, user experience and performance.

For more information, please see our Cookie Policy. The automated-abuse protection section explains the reCAPTCHA security cookie.

10. Third-Party Services

Our platform may contain links to third-party websites, services or resources.

We do not control these websites and are not responsible for their content, privacy practices or security.

Any information you provide to third-party websites is subject to their own privacy policies and terms.

11. Changes To This Policy

We may update this Privacy Policy from time to time.

Material changes will be identified by the updated date and communicated where required by law.

12. Contact Us

If you have any questions regarding this Privacy Policy or your personal data, please contact:

BookMOTGarage
A trading name of DelaxNet Ltd
Registered in England and Wales
Company No. 10378112
Email: info@bookmotgarage.com
Website: www.bookmotgarage.com

Please use the subject “Privacy request” and describe the right you want to exercise. Do not send passwords, payment-card details or copies of identity documents unless we specifically request a proportionate form of verification through an appropriate channel.